The proposal goes out the day before the deadline, painfully stitched together from three old ones.
The reusable content already exists — scattered across shared drives, inboxes and the heads of three people.
IT services presales
Built for IT services firms and consultancies with 20 to 200 consultants
An RFP lands. Three days later the proposal goes out — staffed, referenced, in the right format.
Piilot, the presales cockpit built by aumia, connects your RFPs, your references and your staffing availability. Hosted in Europe.
Three situations
Sound familiar?
Skills profiles are never up to date — every RFP starts by chasing CVs.
Recent assignments are written down nowhere, and the best-fitting consultant is often the one nobody remembers.
Presales offers profiles staffing doesn't have — and nobody really knows your win rate.
Two tools, two truths: availability clashes surface at signature, and lost bids teach no one anything.
The journey
From the RFP email to the proposal sent
Five steps run through Piilot — the fifth is the one most firms skip, and it is the one that moves the win rate.
Capture
The RFP email or your market watch (BOAMP, TED, buyer platforms) lands in Piilot.
Qualify
A tooled go/no-go: skills fit × availability × win history.
Assemble
The proposal is pre-drafted from your company memory: references, up-to-date skills profiles, winning templates.
Staff
The proposed team is built on real availability. Presales and staffing stop discovering each other at signature.
Learn
Every bid won or lost feeds the memory: pricing, angles, competitors.
The tool
Piilot, the Company Brain behind your presales
The presales cockpit is a module of Piilot, the Company Brain built by aumia: the company memory everything else relies on — your references, your skills profiles, your templates, your bid history. Sovereign by design: your data stays in Europe, in your own workspace.
What the memory holds
- Your client references, by sector and technology
- Your skills profiles, kept current
- Your templates and winning answers
- Your bid history — won and lost alike
What the cockpit produces
- A pre-drafted proposal, in the right format
- A team staffed on real availability
The ladder
From diagnostic to subscription, each step credited against the next
Presales diagnostic
EUR 1,900 excl. VAT1 week. Review of your last 10 bids (won and lost), process mapping, reconstructed win rate. Fully credited against the pilot.
Pilot: 3 RFPs in 30 days
EUR 4,900 excl. VATPiilot deployed on 3 real RFPs, measured before and after: turnaround, completeness, staffing. Fully credited against year-one subscription.
Piilot subscription
TailoredBased on team size, scoped during the pilot. We don't quote a subscription price before seeing your real volumes.
FAQ
Frequently asked questions
We could do this with Copilot.
Copilot writes. It has neither your go/no-go, nor your staffing availability, nor the memory of the bids you lost. Piilot does.
We already run an IT services ERP (Boond and the like).
Good: it handles staffing. Piilot makes the RFP × staffing connection your ERP doesn't — and integrates with it.
Our proposals are confidential.
They are your most sensitive asset: European hosting, no data sent to consumer-grade US APIs, NDA as standard.
Our RFPs are too specific.
The pilot runs on YOUR next 3 real RFPs, not on samples. Verdict in 30 days.
How much of our time does it take?
Diagnostic: two 30-minute interviews. Pilot: your RFPs, your pace — Piilot fits in, it doesn't take over.
Your next RFP can be the first one you don't merely survive.
Request a presales diagnostic- Verdict in 1 week
- Credited against the pilot
- Your real RFPs